Forever Bury (Bury Football Club Supporters’ Society Limited)

NOTICE OF ANNUAL GENERAL MEETING

All members (Aged 16 and over) of the Bury Football Club Supporters’ Society Limited, (Forever Bury) are hereby invited to attend the 2011 Annual General Meeting (AGM), to be held at Bury FC Legends/1885 Suite, Gigg Lane, Bury on Thursday 6^th October 2011. The doors will open at 7.15pm and the business of the meeting will commence at 7-30pm and conclude at about 8-15pm. If any member is unable to attend, but wish to vote on the proposals, they may appoint a proxy in writing (see voting slip).

 

AGENDA

1.         Introduction    

The Chair will outline the format of the meeting and the Secretary will read the Minutes of the last AGM. (Copies of the minutes are available in the cabin and can be downloaded from the website www.foreverbury.org.)

2.            Announcement of Directors of the Board of Forever Bury

 

3.            Chairs Statement

 

4.            Secretary’s Statement

           

3.         Financial Statement

A statement of accounts for financial year 01/04/10 to 31/03/11 will be presented by the Treasurer. The accounts will be available at the AGM and are already in the Forever Bury Cabin at Gigg Lane. Please let us know if you want us to send you a copy of the accounts. It is proposed that Members accept the accounts presented for financial year 01/04/10 to 31/03/11.

Proposal 1 – To Accept the Financial Statement for Financial Year 20010/2011

 

4.         Auditors

At the Society’s AGM last year, it was agreed, we make enquiries about the increasing costs relating to audit charges incurred.

In 2010 the amount paid to our accountants was £2,000.00, and this year’s charge will be £2,200.00. The Company employed by the Society is DTE, based in Unsworth; they have acted for the Society for much of it’s history. We are all aware of spiralling costs in most walks of life, though to an extent, DTE have consistently applied charges against the Society, at less than their usual commercial rate, reflecting their awareness of what we have been trying to achieve over the years. Nevertheless charges have now crept above the £2000.00 mark, and we have therefore endeavoured to check out other local sources. We have done this with the same hope and awareness of who we are, and what we try to achieve, and that these points will be taken into consideration.

Your Directors have chosen a quotation issued by Metcalfes of St Mary’s Place, Bury. An initial annual charge of almost £1,700.00 is given, though no assurance is indicated, concerning subsequent annual increases.

A final point for consideration; in recent years, DTE have become Accountants for Bury Football Club Limited.

Based on the above statement, members are asked to decide whether to sever the links with DTE, in favour of the lower  Metcalfes quotation received.

Proposal 2 – To either reappoint DTE Business Advisory Services Limited or appoint                                              Metcalfes as Auditors to Forever Bury

 

 

5.            Future Aims

 

6.            Forever Bury Club Board Representative Statement

 

 

7.            AOB

 

8.            Meeting Closes

 

If you cannot attend the meeting and would like to appoint a proxy please complete either of the two slips. No one other than the Chair can be a proxy to more than three members. A proxy need not be a member of the Society

 

 

 

——————————————————————————-Detach here————————————————————————- 

 

If you cannot attend the meeting but would like to appoint the chair or another proxy, to vote on the Proposals put to the AGM, please indicate your instructions on this slip and return it to arrive no later than Noon on Monday 3^rd October 2011: AGM Proxy, Forever Bury, PO Box 310, Bury, Lancashire, BL9 6WA. You may also email the slip to  susan.tunstall@btinternet.com from your registered email address.

 

Members Name…………………………………………Membership Number:…………… 

 

Signature……………………………………………..          Date        …………………………………….              

I wish to appoint the Chair as proxy                 Yes/No

If yes please indicate your vote below                                                     

 

Proposal 1 – To accept the Financial Statement for     FOR     AGAINST   ABSTAIN

                        Financial Year 2010/2011

Proposal 2 –

            To reappoint DTE Business Advisory Services Limited as Auditors

            To appoint Metcalfes as Auditors

            To Abstain

 

Or

 

Proxy’s Name ……………………………………………………………………………………

Proxy’s ……………………………………………………………………………………………

Address ……………………………………………………………………………………………